2021 Event Organisers’ Overview

RallyNSW is dedicated to enhancing the sport of Rallying in NSW. We support all those involved, from competitors to event organisers and other officials. This overview outlines the benefits of working with RallyNSW, along with the related responsibilities of event organisers.

2021 RallyNSW Event Organisers’ Overview

2021 Event Promotion Guide

The Event Promotion Guide is here to help give you some direction on working with RallyNSW to promote your event.

2021 RallyNSW Event Promotion Guide

2021 Event Organisers Flowchart

The Event Organisers Flowchart is an excel spreadsheet template that will help you keep track of all the dates and actions needed to take place pre-event and post-event. This Flowchart will help you make sure nothing is forgotten! Right click on the link below and choose the “Save link as” option to download the Excel Spreadsheet.



Motorsport Australia Course Checkers in NSW

Here is an up to date list of the Motorsport Australia Course Checkers available in NSW:

Motorsport Australia Course Checkers

An updated Rally Event Checkers Manual and forms are now available from the Motorsport Australia Website:

Motorsport Australia Rally Event Checkers Manual Motorsport Australia Rally Checkers Pre-Event Report Motorsport Australia Rally Checkers Post-Event Report

Application for Rally or Rallysprint events in NSW

The Rally Panel requires to be notified of ALL rally and rallysprints to be conducted in NSW (not just series events). This is an important function in helping to avoid date clashes, and work out a calendar that has room for everyone. Once the draft calendar is finalised, the Motorsport Australia office produces the calendar and adds the events to the Motorsport Australia website. In order to work with this deadline, this form will be mailed out to clubs in about July or August. We trust you will understand that this is a process which benefits all clubs and the sport as a whole, and we thank you for your continued co-operation.

Note – Some clubs who have rallies planned in the first half of the year, have said that they need to get their applications in to council and police earlier than the time frame mentioned above. For this reason the rally panel will send this application form out to all clubs in April of the current year. If you have an early event, and want to get on with the planning, please apply for your date now, and we can start locking events into the calendar for you.

Application for 2022 Rally Event Date

Display Clock Hire

The Rally Panel is paying the cost of the hire of Display Clocks for State Championship (up to 6 sets) and Clubman (4 sets). Please use the form below to order the clocks for these events. If you require clocks for non-series event, you can also use this form, but will be invoiced directly by Houghton Tech, who is the owner of the clocks.

Display Clock order Form


Vehicle Number Sets

It is a requirement that NSWRC, ECCRS, CRS/HRS rallies in NSW use ‘FIA’ style Vehicle numbers including the large orange numbers on the rear windows. Rally NSW supply professionally printed and cut vehicle numbers FREE of charge for use in NSWRC, ECCRS, CRS/HRS. We sell them for $6.00 per car set for all other events. They could be used for any event of course, not just rallies. We can also supply printed Door plates for your rally for a fraction of the normal cost. ($6.60 per car). These are completely optional of course. Click on the order form below for more detail including samples.

2021 Vehicle Number/ Rally Door Plate order Form


Here, you will find plenty of templates to help you create all of the documents for your rally. Please download the required documents and use them for your event.

Supp Regs and Entry Forms

It is a requirement of Motorsport Australia that all car clubs submit Supplementary Regulations in the same format, using the templates that are available here, for all rallies and rallysprints conducted in NSW. Starting with these templates will assist you to get some of the details right, including making sure that your classes and awards are in line with the current NSW competition conditions (for series events) and also that your regs comply with the many requirements of the NCR’s. If you wish to develop a set of Supp Regs for events that are not part of the various NSW series, there are some items which are specific to NSW championships and series which will need to be deleted or changed, such as priority of entry, discounted entry fees etc. Supp Regs templates for non-series events have not been posted here, so please start with these and modify them to suit your particular event.

CRS and HRS series events, please use the following templates:

2022 CRS Rally Supp Regs Template 2022 CRS Rally Entry Form Template

NSWRC and ECCRS events please use these templates:

2022 NSWRC Supp Regs Template 2022 NSWRC Entry Form Template

Rallysprint Events please use the following templates:

2022 NSW S1 rallysprint Supp Regs Template

Vehicle Signage The Supp Regs templates above contain information relating to the vehicle signage supplied by the NSW Rally Panel. The style and design of this vehicle numbering is a requirement of Motorsport Australia for all Series Rallies in NSW and  are recommended for the Rallysprint series. (Rallysprint organisers – remove appendix B if you are not using them) Organisers are free to use any supplier they wish to do their printing and are not obliged to order the stickers from the Rally Panel. These vehicle numbers may be useful for any event, not just rallies and rallysprints. If you’d like to use them please cut and paste the details from the following document into your Supp Regs, and use the order form which is under the ‘Forms’ tab.

Vehicle Signage Instructions State and Combined events

Vehicle Signage Instructions CRS and HRS Only Events

Road Books

Road Book – Route Instructions Disclaimer

Abbreviations for Road Book

Tulip Symbols Used

Incident Report

Notification of Withdrawal from Rally

Event Management Forms

From June 2015 it has been a requirement of Motorsport Australia that all rallies and rallysprints run in NSW that form part of a series (except events where the ARC is present) use the same event forms, using the templates that are saved here. The purpose of this approach is:

  • Provide consistency across events for competitors. (road cards all look the same etc)
  • Reduce necessity to retrain officials (control paperwork is familiar)
  • Ensure positive tracking is in use at all events. (position on road)
  • Reduce workload for organisers. (there are hundreds of hours of work saved here – why reinvent the wheel?)
  • Reduce workload for event checkers, and provide a more consistent approach to event checking.
  • Consistent approach to safety plans including spectator safety protocols.
  • Proven formula that’s competitor friendly.

Time Cards

Stage Amber Form

Stage Green Form

Stage Clear Form

Stage Amendment Form

Acknowledgement Form

Incident Report

Safety Plan

Rally Spectator Safety Procedures

Pre Event Checkers Report

Post Event Checkers Report

Media Accreditation Form

Service Crew Registration

 Disclaimer for the Removal of Vehicle from Parc Ferme

Equipment Allocation

Information for Officials

Emergency Contact Sheet

Traffic Management Plan Template

Control Cards

Control Card – Time Control Stage Start

Control Card – Time Control – Section Start

Control Card – SOS Competitor Tracking

Control Card – Flying Finish – Stop Point

Control Card – Time Control – Section End


Control Location Boards

Safety is the #1 priority for Motorsport Australia. The scrutineering process is an important aspect of the safety requirements of rallying. It involves a qualified scrutineer (usually a mechanic) who inspects the rally car prior to competition, and certifies that the car and the competitors’ safety gear complies to specified standards.

To get an understanding of the level of the inspection undertaken by a scrutineer, download a copy of the scrutineer’s report below:

Scrutineer’s Report Regional Scrutineers Guidelines

Scrutineering will be available at all events, usually the night before and in the hours immediately before competition commences. Alternatively, there is a system of Regional Scrutineering throughout NSW. This allows you to take your car to a Regional Scrutineer in the week prior to the event and have it scrutineered, rather than having to arrive at the event earlier and get in a long queue. Regional scrutineering is encouraged, as it reduces the load on event organisers, and offers more flexibility to competitors.

Before having your car regionally scrutineered, please consider the following:

  • Check the Supp Regs – some event organisers make certain arrangements for scrutineering and may require you to advise them if you are organising regional scrutineering. Understand the requirements of every unique event.
  • Book an appointment. Regional scrutineers are all volunteers, so please call and arrange a time with them. Never just “show up”.
  • Scrutineering needs to be completed within 7 days prior to an event.
  • Take your personal safety gear with you to scrutineering (e.g.helmets, driving suits, etc)
  • Take your documents with you, including your vehicle’s log book
  • If you have any doubt or questions, phone the Clerk of Course or Event Secretary for clarification

The list of Regional Scrutineers is available in the table below.  Call your nearest scrutineer to make a booking.  Then, take the completed scrutineering form with you to the event to present to the Event Secretary at pre-event Check-in.

ScrutineerBusiness NameWorkshop AddressAreaPhoneMotorsport Australia Rally Vehicle Scheme LicensedApproved for Pre log book inspection
Alan Greenough9/2 Shiela Street BatehavenBatemans Bay0411 263 508Yes
Andrew PennyKosciuszko Automotive6532 Kosciuszko Road
Jindabyne 02 6456 1300Yes
Ben RugglesBRM automotive2/68 Riverside Drive Chipping NortonSydney02 9755 2299Yes
Bob DaviesWilliams and wood19 Dickson Ave ArtarmonSydney02 9438 2244Yes
Brett MiddletonSydney0408 261 043
Carlos CasmiriSportsclassic CarsWestern Sydney0418 284 776
Christopher GoughAMC Automotive414 Pacific HighwayWyonh0414 823 454Yes
Darren SpinksMacarthur Auto ElectricalUnit 9, 13 Mill Rd CampbelltownCampbelltown(02) 4626 2261
David RobinsonRobinson Auto Repairs1 Vale Rd Bathurst Bathurst02 6331 7433Yes
David WellerModern Motors Nabiac80 Clarkson Street NabiacNabiac02 6554 1235Yes
Frank Brookhouse Murrumbateman /ACT 0439 961 622
Frank NealeSydney0429 081 248Yes
Glendon HewittNew England ToyotaDumeresq St ArmidaleArmidale02 6774 9777
Gordon TriggTrigg Motors88 Excelsior Pde TorontoToronto02 49 592 122YesYes
James (Jim) White171 Hillcrest Rd Empire Bay Central Coast 0404 830 629
Jon WaterhouseReliance Automotive9 Isa Street FyshwickACT02 6280 5972Yes
Kevin EdwardsKevin Edwards Automotive48 Charles Street CardiffNewcastle0412 112 567Yes
Les BoadenWauchope motors85 High Street WauchopeWauchope02 6585 3766
Malcolm SmithD Williams328 Blende St Broken HillBroken Hill0417 814 838YesYes
Mark Beard0417 549 507Yes
Martin HolbertonACT0412 399 425
Matthew WindsorWindsors Automotive49 Sydney Road KelsoBathurst02 6332 5323Yes
Michael HardingTechworkz Automotive76 Kembla St, FyshwickACT02 62932424, 0418837055
Nigel BlandSydney0411 644 193
Peter AverySingleton Exhaust12 Enterprise Cres SingletonSingleton02 6571 2050Yes
Peter BattPenrith0400 828 911
Peter TaylorCapital Aeromotive Pty Ltd146 Gilmore Road
Queanbeyan 0418 624 503
Phillip Pallister & Jason WallPallister AutomotiveUnit 4, 43 Pearson St Wagga WaggaWagga Wagga0419 971 857, 02 6925 0274Yes
Pip BarkerKalaru Automotive502 Tathra Rd KalaruBega02 6494 1002Yes
Richard Setchfield43 Nelson street Raglan Bathurst0428 242 136Yes
Robert O’TooleRegos and More7 Flame Tree CloseTaree0477 476 344YesYes
Stewart WilkinsSW Motorsport16 Wingate Rd MulgraveSydney02 4577 2400YesYes
Trevor OsbournePeel Mechanical Centre16 Bass St TamworthTamworth02 6765 4390Yes
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